Helena-West Helena, Arkansas Development News

City Council Addresses 2024 Audit Findings and Corrective Actions

The city council meeting focused on reviewing the 2024 legislative audit report and discussing corrective actions. Key concerns included the street fund's financial standing, with liabilities significantly exceeding assets, attributed to unexpected emergencies and equipment purchases like trucks, as well as general overspending across multiple departments. Discussions also covered budget amendments, the process for reconciling expenses, and the need for clearer tracking of funds. A significant issue was the improper use of the street fund for lot cleanup and mowing, which should be expensed from the general fund, resulting in a $140,000 transfer to the street fund from the general fund. Overtime expenditures exceeded budget by $283,780, prompting a review of procedures and the implementation of an overtime approval process. Concerns were raised about chronic absenteeism and the management of paid leave, with a proposed solution involving HR software to centralize and better track employee data. The city is also addressing findings related to fixed asset listing maintenance, financial purchase agreements, voided checks, and credit card transaction documentation, with plans to strengthen internal controls and implement stricter monthly budget monitoring. A decision was made to transition from per diem to receipt-based reimbursement for travel expenses, requiring a council vote.